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AI Use: Dos and Don'ts

Build an AI use reference for your election office

Policy and governanceOffice operationsTraining and exercises

From Ready for Tuesday In partnership with AI and Elections Clinic, Arizona State University
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Build Your AI Use Reference

This tool builds an AI use reference your office can post, hand to staff, or share with poll workers. Drag the suggested statements from the rail into the Do and Don't columns, or add your own. When it looks right, print it, save it as a PDF, or email it.

How it works

Drag a card from the suggestion rail into the Do or Don't column. On a phone or tablet, use the buttons on each card instead. Add your office logo, name your jurisdiction, and set the date so the sheet carries your identity. A few statements are core safeguards. They are fixed as Don'ts and cannot be moved, because treating them as a Do would put voter data or the voting system at risk.

Some of these are about using AI well in your office. Others are about staying alert to how AI can be used against you, such as cloned voices or AI-driven phishing, even when your office is not using AI at all. A few, like verifying an unusual request, are good practice with or without AI. Keep both directions in mind as you build your sheet.

A Starting Point, Not a Policy

This reference supports your existing policies. It does not replace them. Check every statement against your own policies, your state law, and the guidance from your IT and security team before you post it. It is not legal advice. For questions about election law or public records, check with your own counsel or your state election office.

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Drag a card into a column, or use its buttons. Green reads best as a Do, red as a Don't.

Election Office AI Use
Using AI Safely: Dos and Don'ts
Set a jurisdiction and date above
Do None yet

Drag Do statements here, or add your own below.

Don't None yet

Drag Don't statements here, or add your own below.

A Starting Point, Not a Policy

This reference supports your existing policies. It does not replace them. Check every statement against your own policies, your state law, and the guidance from your IT and security team before you post it. It is not legal advice. For questions about election law or public records, check with your own counsel or your state election office.

Your sheet is ready

Print, save, or send your reference

Export the sheet exactly as it appears above, with your logo, jurisdiction, and date. Nothing is stored.

Putting It to Work

A reference sheet earns its place when staff actually use it. A few practical moves make it stick.

  • Post it where AI gets usedPut it near the workstations and phones where staff draft content or field calls, not in a binder no one opens.
  • Match it to your policyEvery line should point back to your existing policies. If a statement conflicts, change the statement.
  • Keep the core safeguardsThe fixed Don'ts protect voter data and the voting system. Leave them in place on every version you print.
  • Name a person for reportsFill in who staff contact for suspected phishing, deepfakes, or disinformation before you hand this out.
  • Review it each cycleAI tools and threats change fast. Revisit the sheet before each election and update the date.
  • Walk staff through it onceA five-minute review at a team meeting does more than a sheet handed out cold.
Work with us

Need help building an AI use policy or training your team?

We offer AI awareness training, hands-on clinics, and help putting safe AI use into practice, built for election offices.

Explore our services

The AI and Elections Practice supports the AI + Elections Clinic at the Arizona State University Mechanics of Democracy Laboratory.

Readers are encouraged to adapt language and examples to reflect the specific laws, procedures, and terminology of their state and jurisdiction.
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